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School Board Policy


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School Board Policy


Illini West School District #307  
School Board Policy

The official Board Policy Manual is stored at the Board of Education Office at 600 Main Street, Carthage, Illinois.  

District policies are under continual review and will be updated 
on this site on a monthly basis, as needed, following official board action.

Click on the link(s) below to view and/or print each Policy.

  Policy Index (CLICK HERE)
Section 1 Section 1:  Organization
1:10 School District Legal Status
1:20 District Organization, Operations, and Cooperative Agreements
1:20-AP Checklist for Handling Intergovernmental Agreement Requests
- Administrative Procedure
1:30 School District Philosophy
  Section 2:  School Board
Section 2 Governance
2:10 School District Governance
2:20 Powers and Duties of the School Board; Indemnification
2:20-E Waiver and Modification Request Process - Exhibit
  Board Member
2:30 School District Elections
2:40 Board Member Qualifications
2:50 Board Member Term of Office
2:60 Board Member Removal From Office
2:70 Vacancies on the School Board -- Filling Vacancies
2:70-E Checklist for Filling Board Vacancies by Appointment - Exhibit
2:80 Board Member Oath and Conduct
2:80-E Board Member Code of Conduct - Exhibit
2:100 Board Member Conflict of Interest
2:105 Ethics and Gift Ban
2:110 Qualifications, Term, and Duties of Board Officers
2:120 Board Member Development
2:120-E1 Guidelines for Serving as a Mentor to a New School Board Member
- Exhibit
2-120-E2 Website Listing of Development & Training Completed by Board Members
2:125 Board Member Expenses
2:125-E1 Board Member Travel Expense Voucher - Exhibit
2:125-E2 Board Member Travel Expense Purchase Order - Exhibit
  Board Relationships
2:130 Board-Superintendent Relationship
2:140 Communications To and From the Board
2:140-E Guidance for Board Member Communications, Including E-Mail Use
- Exhibit
2:150 Committees
2:150-AP Superintendent Committees
2:160 Board Attorney
2:170 Procurement of Architectural, Engineering, and Land Surveying Services
2:170-AP Qualification Based Selection - Administrative Procedure
  Board Meetings
2:190 Mailing Lists for Receiving Board Material
2:200 Types of School Board Meetings
2:200-AP Types of School Board Meetings - Administrative Procedure
2:210 Organizational School Board Meeting
2:220 School Board Meeting Procedure
2:220-E1 Board Treatment of Closed Meeting Verbatim Records and Minutes
- Exhibit 1
2:220-E2 Motion to Adjourn to Closed Meeting - Exhibit 2
2:220-E3 Closed Meeting Minutes - Exhibit 3
2:220-E4 Open Meeting Minutes - Exhibit 4
2:220-E5 Semi-Annual Review of Closed Meeting Minutes - Exhibit 5
2:220-E6 Log of Closed Meeting Minutes - Exhibit 6
2:230 Public Participation at School Board Meetings and Petitions to the Board
  Board Policy
2:240 Board Policy Development
2:240-E1 PRESS Issue Updates - Exhibit 1
2:240-E2 Developing Local Policy - Exhibit 2
2:240-E3 Policy Manual Updates - Exhibit 3
  Board Records
2:250 Access to District Public Records
2:250-AP1 Access to and Copying of District Public Records
- Administrative Procedure 1
2:250-AP2 Protocols for Record Preservation and Development of Retention Schedules - Administrative Procedure 2
2:250-E1 Written Request for District Records - Exhibit 1
2:250-E2 Response to Request for District Record Inspection - Exhibit 2
2:250-E3 Inspection Report for District Records - Exhibit 3
  Uniform Grievance Procedure
2:260 Uniform Grievance Procedure
2:260-AP Guidelines for Investigating Complaints and Allegations of Misconduct
- Administrative Procedure
Section 3 Section 3:  General School Administration
3:10 Goals and Objectives
3:30 Chain of Command
3:40 Superintendent
3:50 Administrative Personnel Other Than the Superintendent
3:60 Administrative Responsibility of the Building Principal
3:70 Succession of Authority
3:70-AP Succession Plan - Administrative Procedure
Section 4 Section 4:  Operational Services
4:10 Fiscal and Business Management
4:15 Operational Services
4:20 Fund Balances
4:30 Revenue and Investments
4:40 Incurring Debt
4:45 Insufficient Fund Checks and Debt Recovery
4:45-AP Insufficient Fund Checks - Administrative Procedure
4:50 Payment Procedures
4:50-E School District Payment Order - Exhibit
4:55 Use of Credit and Procurement Cards
4:60 Purchases and Contracts
4:60-AP1 Purchases - Administrative Procedure
4:60-AP2 Third Party Non-Instructional Contracts - Administrative Procedure
4:70 Resource Conservation
4:70-AP Resource Conservation - Administrative Procedure
4:80 Accounting and Audits
4:90 Activity Funds
4:100 Insurance Management
4:110 Transportation
4:110-AP1 School Bus Post-Accident Checklist - Administrative Procedure
4:110-AP2 Post-Trip Inspection and Erratic Driving Reports
- Administrative Procedure
4:120 Food Services
4:130 Free and Reduced-Price Food Services
4:140 Waiver of Student Fees
4:140-AP Fines, Fees and Charges - Waiver of Student Fees
- Administrative Procedure
4:140-E1 Application for Fee Waiver - Exhibit
4:140-E2 Response to Application for Fee Waiver, Appeal and Response to Appeal - Exhibit
4:140-E3 Appeal of Denial of Fee Waiver - Exhibit
4:140-E4 Response to Appeal Fee Waiver Denial - Exhibit
4:150 Facility Management and Building Programs
4:160 Environmental Quality of Buildings and Grounds
4:160-AP Hazardous and Infectious Materials - Administrative Procedure
4:170 Safety
4:170-AP1 Comprehensive Safety and Crisis Program - Administrative Procedure
4:170-AP2 Criminal Offender Notification Laws - Administrative Procedure
4:170-AP3 School Bus Safety Rules - Administrative Procedure
4:170-AP4 Emergency Preparedness Response to Homeland
- Administrative Procedure
4:170-AP5 Unsafe School Choice Option - Administrative Procedure
4:170-AP6 Plan for Responding to a Medical Emergency at an Indoor Physical Fitness Facility - Administrative Procedure
4:170-E1 Accident or Injury Form - Exhibit
4:170-E2 Memo to Staff Members Regarding Contacts by Media About a Crisis
- Exhibit
4:170-E3 Emergency Medical Information for Students Having Special Needs or Medical Conditions Who Ride School Buses - Exhibit
4:170-E4 Letter to Parents Regarding Student Safety - Exhibit
4:170-E5 School Staff AED Notification Letter - Exhibit
4:170-E6 Automatic External Defibrillator Incident Report - Exhibit
4:170-E7 Annual School Safety Review - Exhibit
4:170-E8 Informing Parents About Offender Community Notification Laws
- Exhibit
4:175 Convicted Child Sex Offender; Criminal Background Check and/or Screen; Notifications
4:180 Pandemic Preparedness
Section 5 Section 5:  Personnel
  General Personnel
5:10 Equal Employment Opportunity and Minority Recruitment
5:10-AP Workplace Accommodations for Nursing Mothers
- Administrative Procedure
5:20 Workplace Harassment Prohibited
5:20-AP Sample Questions for Conducting the Internal Sexual Harassment in the Workplace Investigation - Administrative Procedure
5:30 Hiring Process and Criteria
5:30-AP1 Job Interviews - Administrative Procedure
5:30-AP2 Investigations - Administrative Procedure
5:35 Compliance with the Fair Labor Standards Act
5:35-AP1 Fair Labor Standards Act Exemptions - Administrative Procedure
5:35-AP2 Employee Records Required by the Fair Labor Standards Act
- Administrative Procedure
5:35-AP3 Compensable Work Time for Non-Exempt Employees Under the FLSA
- Administrative Procedure
5:35-AP4 Fair Labor Standards Act 12-Step Compliance Checklist
- Administrative Procedure
5:35-E Volunteer Agreement Executed by a Non-Exempt Employee
- Exhibit
5:40 Communicable and Chronic Infectious Disease
5:40-AP Communicable and Chronic Infectious Disease
- Administrative Procedure
5:50 Drug- and Alcohol-Free Workplace
5:60 Expenses
5:60-AP Expenses - Administrative Procedure
5:60-E Employee Travel Expense Voucher - Exhibit
5:70 Religious Holidays
5:80 Court Duty
5:90 Abused and Neglected Child Reporting
5:100 Staff Development Program
5:100-AP Staff Development Program - Administrative Procedure
5:110 Recognition for Service
5:120 Ethics and Conduct
5:120-AP1 Statement of Economic Interests for Employees
- Administrative Procedure
5:120-AP2 Employee Conduct Standards - Administrative Procedure
5:125 Personal Technology & Social Media; Usage & Conduct
5:130 Responsibilities Concerning Internal Information
5:130-AP E-mail Retention - Administrative Procedure
5:140 Solicitations By or From Staff
5:150 Personnel Records
5:150-AP Personnel Records - Administrative Procedure
5:170 Copyright
5:170-AP1 Copyright Compliance - Administrative Procedure
5:170-AP2 Seeking Permission to Copy or Use Copyrighted Works
- Administrative Procedure
5:170-AP3 Instructional Materials and Computer Programs Developed Within the Scope of Employment - Administrative Procedure
5:170-E Request to Reprint Material - Exhibit
5:180 Temporary Illness or Temporary Incapacity
5:185 Family and Medical Leave
  Professional Personnel
5:190 Teacher Qualifications
5:190-AP Plan to Ensure That All Teachers Who Teach Core Academic Subjects Are Highly Qualified - Administrative Procedure
5:190-E1 Notice to Parents of Their Right to Request Their Child's Classroom Teachers' Qualifications - Exhibit
5:190-E2 Notice to Parents When Their Child Is Assigned To or Has Been Taught for at Least Four Straight Weeks By a Teacher Who is Not Highly Qualified - Exhibit
5:190-E3 Letter to Teacher Who is Not Highly Qualified
5:200 Terms and Conditions of Employment and Dismissal
5:210 Resignations
5:220 Substitute Teachers
5:220-AP Substitute Teachers - Administrative Procedure
5:220-E Unsatisfactory Performance Report for Substitute Teachers - Exhibit
5:230 Maintaining Student Discipline
5:240 Suspension
5:240-E Suspensions - Administrative Procedure
5:250 Leaves of Absence
5:250-AP School Visitation Leave - Administrative Procedure
5:260 Student Teachers
  Educational Support Personnel
5:270 Employment At-Will, Compensation, and Assignment
5:270-E Notice of Employment - Exhibit
5:280 Duties and Qualifications
5:285 Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers
5:290 Employment Termination and Suspensions
5:300 Schedules and Employment Year
5:310 Compensatory Time-Off
5:301-E Agreement to Receive Compensatory Time-Off - Exhibit
5:320 Evaluation
5:330 Sick Days, Vacation, Holidays, and Leaves
Section 6 Section 6:  Instruction
  Philosophy and Goals
6:10 Educational Philosophy and Objectives
6:15 School Accountability
6:15-AP1 Consequences for a SCHOOL Missing Adequate Yearly Progress
- Administrative Procedure
6:15-AP2 Consequences for a DISTRICT Missing Adequate Yearly Progress
- Administrative Procedure
6:15-AP3 School Choice for Students Enrolled in a School Identified for Improvement, Corrective Action, or Restructuring
- Administrative Procedure
6:15-AP4 Compliance Steps for Providing Supplementary Educational Services
- Administrative Procedure
6:15-E1 Resolution Declining Requests to Accept Non-Resident Choice Students
- Exhibit
6:15-E2 Notice to Parents of Children Enrolled in a School that Missed AYP for Two or More Consecutive Years - Exhibit
6:15-E3 Application for School Choice Transfer Option - Exhibit
6:15-E4 Application for Supplemental Educational Services - Exhibit
  Educational Calendar and Organization
6:20 School Year Calendar and Day
6:30 Organization of Instruction
6:40 Curriculum Development
6:40-AP Curriculum Development - Administrative Procedure
6:50 School Wellness
6:60 Curriculum Content
6:60-AP Comprehensive Health Education Program
6:65 Student Social and Emotional Development
6:70 Teaching About Religions
6:70-AP Teaching About Religions - Administrative Procedure
6:80 Teaching About Controversial Issues
6:100 Using Animals In the Educational Program
6:100-AP Dissection of Animals - Administrative Procedure
6:100-E Guidelines and Application for Using Animals in School Facilities
- Administrative Procedure
  Special Programs
6:110 Programs for Students At Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program
6:120 Education of Children with Disabilities
6:120-E Notice to Parents/Guardians Regarding Section 504 Rights - Exhibit
6:130 Program for the Gifted
6:140 Education of Homeless Children
6:140-AP Education of Homeless Children - Administrative Procedure
6:145 Migrant Students
6:150 Home and Hospital Instruction
6:160 English Language Learners
6:170 Title I Programs
6:170-AP1 Checklist for Development, Implementation, and Maintenance of Parental Involvement Compacts for Title I Programs
- Administrative Procedure
6:170-AP2 Notice to Parents Required by No Child Left Behind Act of 2001
- Administrative Procedure
6:170-E1 District Level Parental Involvement Compact - Exhibit
6:170-E2 School Level Parental Involvement Compact - Exhibit
6:190 Extracurricular and Co-Curricular Activities
6:190-AP Eligibility for Participation in Extracurricular Activities
- Administrative Procedure
  Instructional Resources
6:210 Instructional Materials
6:230 Library Media Program
6:235 Access to Electronic Networks
6:235-AP1 Acceptable Use of Electronic Networks
- Administrative Procedure
6:235-AP2 Web Publishing Guidelines - Administrative Procedure
6:235-E1 Letter to Parents/Guardians Regarding Student Use of the District's Electronic Networks - Exhibit
6:235-E2 Authorization for Electronic Network Access - Exhibit
6:235-E3 Online Privacy Statement - Exhibit
6:235-E4 Keeping Yourself and Your Kids Safe On Social Networks - Exhibit
6:240 Field Trips
6:240-AP Field Trip Guidelines - Administrative Procedure
6:250 Community Resource Persons and Volunteers
6:250-AP Securing and Screening Resource Persons and Volunteers
- Administrative Procedure
6:250-E Volunteer Information Form and Waiver of Liability - Exhibit
6:255 Assemblies and Ceremonies
6:260 Complaints About Curriculum, Instructional Materials, and Programs
6:260-E Curriculum Objection - Exhibit
  Guidance and Counseling
6:270 Guidance and Counseling Program
6:280 Grading and Promotion
6:280-AP Evaluating and Reporting Student Achievement
- Administrative Procedure
6:290 Homework
6:300 Graduation Requirements
6:300-E1 Application for a Diploma for Veterans of WWII or the Korean Conflict
- Exhibit
6:300-E2 State Law Graduation Requirements - Exhibit
6:310 Credit for Alternative Courses and Programs, and Course Substitutions
6:310-E Class Substitution Request - Exhibit
6:320 High School Credit for Proficiency
6:330 Achievement and Awards
6:340 Student Testing and Assessment Program
Section 7 Section 7:  Students
7:10 Equal Educational Opportunities
7:15 Student and Family Privacy Rights
7:15-E Notification to Parents of Family Privacy Rights - Exhibit
7:20 Harassment of Students Prohibited
7:20-AP Harassment of Students Prohibited - Administrative Procedure
  Assignment and Admission
7:30 Student Assignment
7:40 Nonpublic School Students, Including Parochial
and Home-Schooled Students
7:40-AP Placement of Nonpublic School Students Transferring Into the District
-- Administrative Procedure
7:50 School Admissions and Student Transfers To & From Non-District Schools
7:50-AP School Admissions and Student Transfers To and From
Non-District Schools
- Administrative Procedure
7:60 Residence
7:60-AP1 Challenging a Student's Residence Status - Administrative Procedure
7:60-AP2 Establishing Student Residency - Administrative Procedure
7:60-E1 Letter of Residence from Landlord in Lieu of Lease - Exhibit
7:60-E2 Letters of Residence to be Used When the Person Seeking to Enroll a Student Is Living with a District Resident - Exhibit
7:60-E3 Evidence of Non-Parent's Custody, Control, and Responsibility of a Student - Exhibit
7:70 Attendance and Truancy
7:80 Release Time for Religious Instruction/Observance
7:90 Release During School Hours
7:100 Health, Eye and Dental Examinations, Immunizations; and Exclusion of Students
  Rights and Responsibilities
7:130 Student Rights and Responsibilities
7:140 Search and Seizure
7:140-AP Use of Metal Detectors for Student Safety
- Administrative Procedure
7:150 Agency and Police Interviews
7:150-AP Agency and Police Interviews - Administrative Procedures
7:160 Student Appearance
7:170 Vandalism
7:180 Prevention of and Response to Bullying, Intimidation and Harassment
7:185 Teen Dating Violence Prohibited
7:190 Student Discipline
7:190-AP1 Student Handbook - Hazing Prohibited - Administrative Procedure
7:190-AP2 Student Handbook - Gang Activity Prohibited
- Administrative Procedure
7:190-AP3 Guidelines for Reciprocal Reporting of Criminal Offenses Committed by Students - Administrative Procedure
7:190-AP4 Use of Isolated Time Out and Physical Restraint
- Administrative Procedure
7:190-AP5 Student Handbook - Electronic Devices - Administrative Procedure
7:190-E Aggressive Behavior Reporting Letter and Form - Exhibit
7:200 Suspension Procedures
7:210 Expulsion Procedures
7:220 Bus Conduct
7:220-AP Electronic Recordings on School Buses - Administrative Procedure
7:230 Misconduct by Students with Disabilities
7:230-AP Misconduct by Students with Disabilities - Administrative Procedure
7:240 Conduct Code for Participants in Extracurricular Activities
7:240-AP1 Code of Conduct for Extracurricular Activities
- Administrative Procedure
  Welfare Services
7:250 Student Support Services
7:250-AP1 Measures to Control the Spread of Head Lice at School
- Administrative Procedure
7:250-AP2 Protocol for Responding to Students with Social, Emotional, or Mental Health Problems - Administrative Procedure
7:260 Exemption from Physical Activity
7:270 Administering Medicines to Students
7:270-AP Dispensing Medication - Administrative Procedure
7:270-E School Medication Authorization Form - Exhibit
7:275 Orders to Forgo Life-Sustaining Treatment
7:280 Communicable and Chronic Infectious Disease
7:280-AP Managing Students with Communicable or Infectious Diseases
- Administrative Procedure
7:280-E1 Placement of Students with AIDS - Exhibit
7:280-E2 Reporting and Exclusion Requirements for
Common Communicable Diseases
- Exhibit
7:285 Food Allergy Management Program
7:300 Extracurricular Athletics
7:300-E1 Agreement to Participate - Exhibit
7:300-E2 Certificate of Physical Fitness for Participation in Athletics - Exhibit
7:300-E3 Authorization for Medical Treatment Form - Exhibit
7:305 Student Athlete Concussions and Head Injuries
7:310 Restrictions on Publications
7:310-AP Guidelines for Student Distribution of Non-School Sponsored Written Material on School Grounds - Administrative Procedure
7:325 Student Fund-Raising Activities
7:325-E Application and Procedures to Solicit Students for Fund-Raising - Exhibit
7:330 Student Use of Buildings - Equal Access
7:330-E Application for Student Groups that Are Not School Sponsored to Request Free Use of School Premises for Meetings - Exhibit
7:340 Student Records
7:340-AP Student Records - Administrative Procedure
7:340-E1 Notice to Parents/Guardians and Students of Their Rights Concerning a Student's School Records - Exhibit
7:340-E2 Using a Photograph or Video Recording of a Student - Exhibit
7:340-E3 Letter to Parents Concerning Military Recruiters and Postsecondary Institutions Receiving Student Directory Information - Exhibit
7:340-E4 Frequently Asked Questions Regarding Military Recruiter Access to Students and Student Information - Exhibit
Section 8 Section 8:  Community Relations
8:10 Connection with the Community
8:20 Community Use of School Facilities
8:20-AP Community Use of School Facilities - Administrative Procedure
8:20-E Application and Procedures for Use of School Facilities - Exhibit
8:25 Advertising and Distributing Materials in Schools Provided by Non-School Related Entities
8:25-AP Advertising and Distributing Materials in Schools Provided by Non-School Related Entities - Administrative Procedure
8:30 Visitors to and Conduct on School Property
8:30-AP Definition of Child Sex Offender - Administrative Procedure
8:30-E1 Letter to Parent Regarding Visits to School by Child Sex Offenders
- Exhibit
8:30-E2 Child Sex Offender's Request for Permission to Visit School Property
- Exhibit
8:70 Accommodating Individuals with Disabilities
8:80 Gifts to the District
8:90 Parent Organizations and Booster Clubs
8:95 Parental Involvement
8:95-AP Parental Involvement - Administrative Procedure
8:95-E1 Letter Notifying Parents/Guardians of School Visitation Rights - Exhibit
8:95-E2 Verification of School Visitation - Exhibit
8:100 Relations with Other Organizations and Agencies
8:110 Public Suggestions and Complaints


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